Streamlined approval processes

VigilantPay allows you to add one or several users who can approve batch files long before they go to the bank.

 

Streamlined Approval-1

User(s) will be automatically notified by email and/or text that a batch file is ready to be approved and provided a link to quickly access the file. Within the software, the user(s) can see the full list of transactions, any flagged items, and any notes and documents saved by the team. User(s) can easily approve or deny transactions. You can also request or query us if you need more information about a specific transaction. Then the approved batch file is sent securely from VigilantPay to the Bank.

Multiple Users

Segregation of Duties

This is a powerful feature of VigilantPay. It means that the person who loads a payment is not the same person who will approve it. You also have the ability to limit what a user can see. For example, you may have access to payroll but not creditors and vice versa.

Review payments and save notes

Once the batch file is uploaded to VigilantPay, your accounts payable team member is able to easily review flagged payments and confirm before submitting the file for approval, this way the approver(s) get real meaningful payment information giving them the confidence everything is as it should be.

The notes feature allows users to save notes and upload documents against specific payment lines and batch files for improved transparency and future auditing.

Review Payments
Set Payment Limits

Set payment alerts

Easily set payment alerts that mirror your current policies for specific transactions within proposed payments. Whenever a payment exceeds a variation percentage threshold, users will be notified and prompted to review the transaction. This can be set as an individual level or across the group of wages and salaries separately.

Next Step

Discovery

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Vulnerability to Fraud

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Demo

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TESTIMONIALS

What our customers say

  • "Great tool to provide peace of mind for supplier payments and payroll"
    Cameron W, Manager Business Support
    Resonant Consulting
  • “Ryman has been very satisfied by both Vigilance Ltd and their product VigilantPay”
    Roger Nuttall, Group Financial Controller
    Ryman Healthcare
  • “VigilantPay significantly strengthens our internal control environment”
    James Kennedy, Group Financial Controller
    Port of Auckland
  • “the mere presence of VigilantPay is in itself a deterrent”
    Paul Roberts, Chief Financial Officer
    Not-for-Profit sector
  • “VigilantPay gives us confidence that we’re paying the right person”
    Tonia Still, General Manager Finance
    Transport and Logistics sector
  • "The customer service has always been of a very high standard”
    Kaleb J, Managing Director
    Stafford Engineering
  • “Very Useful Product”
    Alex M, Assistant Accountant
    Canopy Healthcare Group
  • “We love it, VigilantPay delivers!”
    Marina Cook, CFO
    Scot's College - Tertiary Education
  • “ensure you have that extra layer of protection before the money leaves your account."
    Emma Haugh, Director
    Insurance Sector
  • "We trust VigilantPay monthly”
    Andrew Newman, CEO
    Frank Risk Management & Insurance
  • “Easy to use”
    Dennis X, CFO
    Mako Commercial
  • “VigilantPay - A governance godsend”
    Paul Roberts, Chief Financial Officer
    Not-for-Profit sector
  • “Great”
    Namal V, Accountant
    Manchester Unity

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