Vendor & Supplier Onboarding Software | NZ & Australia

Save time, error, and hassle by inviting your suppliers to onboard themselves into your VigilantPay system.

We also offer an in-house onboarding and verification service using our own locally based support staff. If you would like VigilantPay to call and verify new or changes to suppliers details on your behalf. Its like have a dedicated person with your AP team just to handle these requests at a fraction of the cost.

Simply email your suppliers a secure personalised self-onboarding form. As your supplier fills out their secure form VigilantPay will check and analyse details provided in real-time making sure details match the Companies Register, GST, ABN and Bank account details are correct before updating their contact and payment details.
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When completed, the supplier's details will automatically be added to your VigilantPay account and the change will be detected on future payments. Importantly even if you don't update a supplier's details VigilantPay will detect the supplier's bank account has changed stopping a potential fraud or error.

You also have the option to bulk import verified suppliers that you have pre-existing in other systems. During this process, VigilantPay will also highlight and reject invalid GST/ ABN and bank account numbers. This is a nice feature to help clean and validate your data.

Ryman Healthcare Limited wanted to implement an extra layer of protection for its on-line payments. Following an initial presentation by the VigilantPay team and review of their product, the VigilantPay system appeared to meet all Ryman’s requirements. Moreover, VigilantPay is a New Zealand-based company and the VigilantPay team has been very easy to deal with, being both friendly and prompt in their communications. To date, Ryman has been very satisfied by both Vigilance Ltd service and their product VigilantPay.”

Roger Nuttall

Group Financial Controller | Ryman Healthcare

We trust VigilantPay monthly to identify bank account changes, payments to employees, and other anomalies requiring our attention.

Andrew Newman

CEO | Frank Risk Management & Insurance

"Does what we need it to do"

Easy to set up and manage Quick response to any queries/issues. VigilantPay identified several incorrect bank accounts that appeared when we changed our ERP systems.

Tonia Still

GM Finance | PBT Transport

"VigilantPay - A governance godsend!"

With 3 sites, 17 retail stores, 220 staff, and more than 100 vendors, VigilantPay gives me and our board confidence that our funds are being spent as intended.

The team understands where the risks of fraud sit and are very easy to deal with.

This system gives visibility of standing data changes as a real-time part of the payment approval cycle for both AP and payroll, allowing me to focus my time where the risk sits. It highlights new vendors and employees or those whose payment details have changed allowing me to question the team and focus on compliance in the process in the correct space, where our risk sits.

Paul Roberts

CFO | Harbour Hospice

"Great tool to provide peace of mind for supplier payments and payroll"

This is a really good, focused tool that does just what you want it to do without any distractions. The setup, support, and troubleshooting have been fast and excellent.

That it provides peace of mind that I am not making erroneous or fraudulent payments by running numerous checks over our payment details independent of our accounting and banking systems.

Cameron W

Manager Business Support | Resonant Consulting

The customer service has always been of a very high standard with any issues (not that we've encountered many) resolved efficiently. the configuration and set-up of the various workflows are also really easy to follow.